Better Youth Spaces Fund

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Page 1 
Information About You
Please confirm your key contact details so we can keep in touch about this application. 




This should not be a generic email e.g. info@





Welcome to the application form for the Better Youth Spaces Fund 

The Better Youth Spaces Fund (BYSF) aims to bring fast paced benefits to youth organisations and the young people they work with, by funding small scale-capital projects including capital equipment, small refurbishments and other capital projects, that can be delivered within a 1 to 4 month window (from the point of grant offer). 

The fund is managed by Social Investment Business.  

Please see the Webpage for information on the fund, including the Application Form Guidance and the detailed list of Eligible and Ineligible Expenditure, and regularly updated Frequently Asked Questions. If you still have any questions, please contact SIB at BYS@sibgroup.org.uk. 

You must submit one application per site i.e. per building being refurbished, or the building where any equipment/ vehicles will primarily be stored. If any refurbishment/ equipment/ vehicles will take place/ primarily be stored at different sites, you must submit one application per site. A single application form can include building refurbishment, equipment and vehicle costs provided they are all at the same site.  

Before you start the online Application Form, we strongly recommend: 

  1. You read all the information on the Webpage, including the Application Form Guidance and the list of Eligible and Ineligible Expenditure,  
  2. Collect together all the information you will be asked to upload to your application form (see below and the Application Form Guidance),  
  3. Plan out how you will answer the Planned Uses section of the application form (see the Application Form Guidance), and only then 
  4. Complete the online Application Form.   
This will make completing the form a lot quicker and easier. If you have done this and have all required information to hand and ready to upload, the form will take at least one hour to complete. If you don’t do this, it could take much longer. 

We will ask you to upload the following information to your application form: 

  • Quotes/ product listings to support your funding request and demonstrate value for money – all applicants. 
  • Your governing document - only required for Uniformed Organisations and Community Benefit Societies.  
  • Your most recent set of annual financial accounts - only required for Uniformed Organisations and Community Benefit Societies.  
  • Your Title Deeds or Lease Agreement - only required for refurbishment projects.  
  • All relevant permissions and consents for the work - only required for refurbishment projects.  
  • A photo of both the building/ land and space being refurbished - only required for refurbishment projects.  
See the Webpage and Application Form Guidance for further information on the required supporting documents.  

The max size of any file/ zip folder uploaded to the application form is 25MB. If you exceed this, you will get an error message when submitting the application form. Please check the file/ folder size before you upload it to the form. 

If you don’t include all of the requested information with your application, you include ineligible items of spend or what you are applying for doesn’t appear feasible within the fund timelines, your application (or part of it) might be rejected. Please check your application before submitting it. 

You can save your application at any time by ticking the "Save my progress and resume later" checkbox at the top/bottom of the form. To go back to a form you have previously saved, please click the "Resume a previously saved form" link at the top/bottom of the page. Please make sure you remember the email address and password you use to save your application, and when you log back in you do so with the same email address.  

 
We have listed the fund eligibility criteria below. If you are unable to tick to confirm that your organisation meets each of the eligibility criteria, you will not be eligible for the fund so please do not continue with the application. 

Eligibility Checker
Yes

Eligibility Notes


Eligible Postcodes: In relation to refurbishment projects, the building/land being refurbished must be in a priority area. In relation to equipment/vehicle projects, the building/land where the equipment/ vehicle will be stored must be in a priority area.  

Eligible Organisations: The organisation must be a  
  • Charity registered with the Charity Commission
  • Community Interest Company registered with Companies House
  • Not-for-profit Company Limited by Guarantee (with a social object, asset lock and restriction on profit distribution written into its governing document) registered with Companies House
  • Community Benefit Society registered with the Financial Services Authority
  • Uniformed organisation
  • Local Authority (providing youth services)
Youth Provision: Where the young people have special educational needs or disabilities, are leaving care, or considered ‘at risk’ or vulnerable, we may fund up to the age of 25 years. 

Cashflow: In some exceptional cases, where an organisation doesn’t have sufficient cash to cover the cost of the grant, tranche drawdowns may be agreed. This will be agreed on a case by case basis and will be split into a maximum of three tranches. The schedule will be agreed in advance, and the funds will be released in agreed stages upon receipt of a payment request and eligible evidence of spend. We require, at the point of application, a bank statement (no longer than one month old) demonstrating insufficient cash.

If you are applying for a refurbishment project, you must also meet the following requirements:  

For the building/land being refurbished, you must have freehold ownership or a suitable written lease agreement with a minimum of 2 years to expiry at the point of application. We will require a copy of the Title Deeds/ lease agreement with this application.  

Have all relevant permissions/ consents in place at the point of application. This must include (as applicable) planning consent, building regs, listed building consent, landlord consent, and other funder consent. We will require a copy of the permissions/ consents with this application.  

Page 2

Organisational Details

I.e. The exact name registered at Companies House/ other regulator.




Under Company number, please include Companies House or other company registration number. If you don't have a company number, please input 8 0's.

Please leave Charity Number blank if you are not a registered charity.

If you have a company or charity number that is shorter than the required characters, please add 0’s at the start to meet the required character count.

Note: eligibility criteria – must have been actively operating for at least 2 years.





The postcode must be in uppercase and the correct format, for example, M2 1BB, CB2 1QA or BS32 0BQ.



If you don't have a website, please include a link to where your provision is advertised e.g. social media





Note: eligibility criteria - eligible organisations must be a Charity; Community Interest Company; not-for-profit Company Limited by Guarantee (with a social object, asset lock and restriction on profit distribution written into its governing document); Community Benefit Society; Uniformed organisation; or Local Authority (providing youth services).





Please just enter a whole number (no commas or symbols). Please enter 0 if the answer is none.

Please just enter a whole number (no commas or symbols). Please enter 0 if the answer is none.

Please just enter a whole number (no commas or symbols). Enter 0 if you do not have volunteers.

Note – Please just enter the income as a number (no commas or symbols).

Note – Please just enter the income as a number (no commas or symbols).
What financial year do the above figures relate to




If you don't have a reserves policy please select none.





Trading income = income from the provision of goods and services i.e. income from sales, fees, contracts, and service level agreements. It does not include pure grant awards, gifts, or donations (and gift aid), unless this income is in direct return for a good or service.


How diverse is your organisation's board and senior management team?

We are collecting data on equalities to better understand the make-up of the organisations this fund will support. 

We have a commitment to ensuring that we fully represent the diversity of the sector in our funding. The data will also feed into wider on-going Programme reporting and learning.

People who assess their day-to-day activities as limited by long-term physical or mental health conditions or illnesses are considered disabled.

What percentage of your board and senior management team are:




Completion of these questions is encouraged but voluntary.

Page 3

Funding Request



Please just enter whole numbers, without £, or other symbols



If you require tranche drawdowns you will be asked to provide a copy of your bank statement showing insufficient funds.
Please provide an itemised list of what the grant will be spent on by adding a ‘Planned Use’ for each item. You can add a maximum of 15 Planned Uses by clicking ‘Add another planned use’ (at the end of the Planned Use questions/ table).  

If you are applying for refurbishment works, please group all refurbishment costs together in one ‘Planned Use’ and upload all quotes for the works to the Planned Use. Note: refurbishment works must not exceed £50k. 

If you are applying for a vehicle, please group all vehicle costs together in one ‘Planned Use’ and upload all quotes/ website listings for the vehicle to the Planned Use. 

If you are applying for equipment, please add a ‘Planned Use’ for item of equipment and upload the quotes/ website listings the item of equipment to the Planned Use. If you reach the limit of 15 Planned Uses, please group the equipment items together by category of items e.g. Sports equipment, Musical equipment, Creative equipment, IT equipment etc. upload a zip file with all quotes associated to each Planned Use. Note: individual items of equipment must be £2,000 or greater in value. 

Please make sure you: 

  1. Separate out refurbishment and equipment costs (as per the definition), even if they are included in the same quote. 
  2. Only include eligible expenditure (as per the detailed list of eligible/ ineligible expenditure). 
  3. Include the required number of quotes/ website listings for each item. 
  4. Upload all quotes/ website listings to each Planned Use as a single compressed zip folder. The file/ folder must not exceed 25MB.  
Please see the Application Form Guidance on the Webpage for further information. 

The list of Planned Uses must equal the total amount of funding you have said you are applying for under What is the total amount of funding you are applying for? Note: The maximum you can apply for per site is £100k.   

Before you complete the Planned Uses section, we strongly recommend you read the Application Form Guidance, list out your Planned Uses, collect the required number of quote/s/ website listing/s for each item, and collate these together into compressed zip folders (max size 25MB) ready to upload to each Planned Use. This will save you a lot of time when you complete the form. 

Note on VAT: It is your responsibility to understand your organisations VAT position. You need to know your VAT status, how VAT applies to the items you are applying to us for, and what VAT you can/ can’t recover (if any). You cannot include any recoverable VAT in your BYS funding request (this is deemed to be ineligible expenditure) but you can include any irrecoverable VAT. It is up to you to make sure you include any irrecoverable VAT in your funding request, and you have enough funds to cover the cost of your project. 


Please select 'Add another planned use' to add more planned uses.
Planned Use







For example, how have you considered it meets your quality requirements, that a competitive price has been provided, the capability of the supplier/s, and the reliability of the supplier/s to deliver within the required timeframe

Please upload a compressed zip file  - how to prepare a compressed zip file containing all relevant information.


Note: your answer to this question will be used to assess your application and its eligibility if you have not uploaded the required number of quotes.
Planned Uses Total



The above planned uses do not total the amount of funding you have requested, please review your funding request 

Page 4

Building/Land Information
Please provide the following details for the building/land where the refurbishment works will take place, or where the Equipment/ Vehicle will be stored.  




The postcode must be in uppercase and the correct format, for example, M2 1BB, CB2 1QA or BS32 0BQ. We will use this postcode to check eligibility and to calculate the Index of Multiple Deprivation (IMD).








Building Ownership, Permissions and Consents
You need to either own the freehold or have a suitable written lease agreement for the building/land you would like to refurbish. A lease must have a minimum of 2 years to expiry at the point of application. 


Please just enter a whole number (no commas or symbols). Please enter 0 if the answer is none.


You need to have all relevant permissions/ consents for the refurbishment works in place at the point of application.

Please note: it is your responsibility to know what permissions/ consents are required and to make sure these are in place at the point of application.





We would like to see the building/ land you plan to refurbish. Please upload a photo of both the building/ land and the space to be refurbished. 

Please upload a compressed zip file  - how to prepare a compressed zip file containing all relevant information.

Page 5

Youth Provision




(or up to 25 where young people have special educational needs or disabilities, are leaving care, or who are considered ‘at risk’ or vulnerable)

(or up to 25 where young people have special educational needs or disabilities, are leaving care, or who are considered ‘at risk’ or vulnerable)
We may ask you to provide a timetable of activities prior to funding to understand when your youth provision is delivered. Please only include provision related to the site and equipment requested in this application.





Please provide details of the types of youth activities you currently provide for young people aged 11-18 (or up to 25 where young people have special educational needs or disabilities, are leaving care, or who are considered ‘at risk’ or vulnerable)
. 

Please select 'Add another youth activity' to add multiple activities. 
Youth Activity




Page 6

Submit your application 
By submitting this form, you are confirming that the information contained within it is true and correct. You are also confirming that you have the authority to submit this application on behalf of the organisation.

By applying to the fund, you consent to the sharing of your details (including name, contact information, organisational financial information, and grant details) amongst the Fund’s funders, Department for Culture Media and Sport and their advisors, agents, contractors, and auditors, as well as the fund's suppliers where relevant and necessary. Each organisation’s data policy can be reviewed on their respective websites. 

Your data will not be shared with any other third parties and will only be used for administrative purposes in relation to the fund and for its duration.

All data sharing will be in accordance with current data protection regulations.
 
The full privacy policy for The Social Investment Business can be found at https://www.sibgroup.org.uk/data-privacy-policy


You should now bookmark our email address bys@sibgroup.org.uk in your email address book, to help ensure emails from us do not go into spam/junk folders
As you were unable to confirm that your organisation meets each of the eligibility criteria on page one of this form you will not be eligible for the fund. Please do not continue with the application.
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